COVID-19 Special Collection

Accessibility Tips for a Better Zoom/Virtual Meeting Experience

Guidelines and tips are focused on the needs of deaf and hard of hearing participants in virtual workplace meetings. Many of these also have been tested in cross-disability meetings. Additional scenarios will be covered in future updates. The authors recommend: Keep meetings as small as possible. Have well-defined roles in running the meeting, especially for larger ones (e.g., chair, turn-taking manager, note-taker). Turn-taking management is critical In larger meetings, default to video off except for chairs, interpreters, turn-taking manager, and people who have the floor. Get a second screen, if at all possible. Run Ethernet cables instead of WiFi, if at all possible.

Keywords (including specific disabilities and audiences): communication, telework, videoconferencing, workplace accommodations, meetings, deaf, hard of hearing
Disability area: Sensory
Life area: Work
Product type: Guide/guidelines
Published: 2020-03-23
Produced by: Rehabilitation Engineering Research Center on Improving the Accessibility, Usability, and Performance of Technology for Individuals who are Deaf or Hard of Hearing (90REGE0013 Learn more about this project.)